Most workflow problems live in steps that were added at some point and never removed. A template nobody uses. A tag that exists only because it was in a tutorial. A dashboard you set up once and never opened again. So cutting comes first.

Cut the step that exists only because you once came up with it. If you can't explain which decision a step supports, that step is a habit.

Cut the place where information is duplicated. If you have two lists of tasks, you have to decide every week which one leads. That gives you an extra task.

Cut the overview you never open. A dashboard nobody looks at costs maintenance and delivers nothing.

What's left is usually small enough to remember: one place for tasks and one for notes, plus a fixed moment to plan. No integrations, no automated workflows you no longer dare touch. On a busy day, that costs you no thinking about your tools.

Minimalism is the choice not to constantly divide your attention. How much you own plays no part in that. A good workflow fades into the background as soon as you start, and that's the best sign that it works.